The prototype of system was designed in May 2004, with which it was finalized that the system would be created using Oracle Database 9i and Oracle Developer 6i. The system has gone through various steps:
o Project planning, feasibility study: The system was planned in 2004 and was established as a high-level view of the intended project and determined its goals.
o Systems analysis, requirements: It Defined project goals into functions and operation of the intended application. Analyzed end-user information needs.
o Systems design: The desired features of Document Archive system and operations in detail, including screen layouts, business rules, process diagrams and other documentation.
o Implementation: The real code was written during this phase.
o Integration and testing: System was tested by various users to check any bugs or errors.
o Acceptance, installation, deployment: In final stage of initial development, the software was put into production to run the actual workflow.
o Maintenance: Its an on going process: changes, correction, additions, moves to a different computing platform,upgrades from database versions and more. This turned out to be the least glamorous and perhaps most important step of all.The changes through time to make it dynamic, many new modules were added and audit trails were created. Extensive reports were produced as per requirements. Even today if there is a need, there is always new feature added into the system.