The emphasis for a better delivery system has been given priority by the Special Taskforce to Facilitate Business or PEMUDAH, which was set up by the government to review the status of the public services delivery system and to propose new policies for improvements. In response to this, the proposal to develop e-RAS was first tabled in the IRBM Board’s Meeting.
There were several government agencies and private bodies which actively took part in the initiative from the beginning. They include the Central Bank of Malaysia, Prime Minister’s Department, vendors which supplies the hardware, the network and the software, representatives from participating commercial banks, professional bodies such as chartered accounting associations, bank’s association, and most importantly the Board of Directors of IRBM whom closely administered the progress, the budgeting, the direction and the overall performance of the project.
The initiative was also formulated to fulfill the requirements of the stakeholders. They include the Ministry of Finance, the IRBM’s Board of Directors, and IRBM’s Management. Inputs from the internal and the external users, the tax agents, the commercial banks, the enablers (ICT, vendors and consultants), and the public agencies (ministries and departments concerned) was also seek. They contributed ideas and proposals on how to develop the application in order to fulfill their expectations.
To oversee the implementation and success of the project, IRBM formed a Project Steering Committee headed by the CEO of IRBM. The committee member consists of all the Deputy CEOs, IRBM’s CIO, relevant heads of department and user leaders. In the beginning, the committee understudies the inefficiencies, drawbacks and the stumbling blocks inherited in the existing ICT system. The committee later proposed suggestions on their requirements and recommendations towards the upgrading, enhancement and improvement of the system, taking into consideration also the requirements of stakeholders.
The committee would also make decisions whether to approve, to reject or to propose alternative solutions if necessary. All approved proposals were officially endorsed by the committee. At the latter stage, this committee would determine whether the project would be carried out internally, externally or through joint effort between IRBM’s staff and the selected vendor.
The first phase of development and the commissioning of the project were fully outsourced to the appointed vendor company. During the second phase of the development, IRBM’s ICT officers jointly worked together with the vendor in preparation for the future undertaking of the project. The development of the system was monitored through the establishment of Technical Committee and the Working Committee under the watchful eye of the Steering Committee. The members of the two committees consisted of IRB officials and related representatives from vendor companies.
The proposed project was approved by the Ministry of Finance on April 10th, 2008. eRAS project was presented and approved by the Federal Government Accounting System Committee in the Accountant General's Department in accordance with the requirements of the Treasury Order 232. While the accounting document generated by this system was approved by Treasury of Malaysia.