The rollout of the solution has resulted in significant benefits across a broad swath of functions and stakeholders – including:
1 - Employees
The Ministry is now able to analyze and manage all HR processes automatically. It has immediate access to accurate, timely, comprehensive data from HRMS applications that help the Ministry make better, more strategic decisions. The benefits included but not limited to:
• Gain Daily Business Intelligence - Leverage predefined KPIs to set management goals. Consolidate all key information on automated dashboards, with one-click access to automated out-of-tolerance notifications, KPIs, reports, and more.
• Manage Utilization and Productivity - Perform comprehensive employee analysis and budget reports. Readily availability of employee development and performance reports.
• Manage Workforce Development and Learning - Analyzing competence gaps by person and job. Analyzing skills gaps for groups and individuals. Managing training attendance, resource use, costs, and success rates.
• Optimize Compensation - Analyze salary trends. Comparing average salaries by group. Looking at salary distributions and skews by grade, performance, and service. Evaluating benefits plans for maximum value.
• Manage Recruitment - Analyze time and costs by recruitment method. Reviewing recruitment success rates. Analyze applicant statistics and dropout reasons. Analyzing salary, vacancy and termination trends.
2 - Business operations
There are many quantifiable benefits in business operations ensuing from the solution, including improved cost-effectiveness, faster asset deployment, and higher stock availability.
3 - Management and control
Under the legacy systems, the Ministry had difficulties in defining any key performance indicators (KPIs). After deploying the solution, the Ministry derived tangible benefits in the form of improved productivity and order management and reduced procurement costs.
4 - Analytics
Today, the integrated applications give the Ministry control over every aspect of its business. Its finance and supply chain management departments were first to experience efficiency improvements, as the automated system replaced paper-based and semi-automated processes and introduced a single point of data entry. This ensured that information was more accurate and presented in a consistent format. Moreover, electronic accounting procedures mean it is easier for staff to authorize and issue payments; follow up on outstanding invoices; reconcile budgets against actual spending; and produce daily, monthly, and quarterly reports.
The Ministry also observes the improvements in managing procurement, supplier and warehousing processes at its kingdom-wide network of educational directorates and warehouses.
5 - Finance
The Ministry’s educational goals and business operations are highly dependent on the funding it receives from the Ministry of Finance (MOF) through annual budget allocation. Therefore offering objective views of the financial needs of operations to the MOF, analysts, regulators, and auditors, and ensuring that the facts, figures, and opinions fairly represent the Ministry’s performance are vital to the success of the Ministry’s endeavors.
6 - Corporate governance
The solution also enabled the Ministry to comply with governmental legal requirements. Because the solution supports external as well as internal business, operations and audits, it helps the Ministry control managers perform tasks more efficiently, and enables its risk managers to elucidate the consequences of potential risks to the Ministry targets.
7 - Technology
Within its IT operations, the Ministry derived tremendous benefits from the solutions. For example, the Ministry was able to:
• Eliminate costly and inflexible legacy systems - Prior to the initiation of FARIS, the Ministry possessed multiple, aging, legacy databases. Replacing these difficult-to-maintain systems with a single integrated and updated application was not only cost effective, but will allow the Ministry to be more competitive in the future.
• Affect payroll - Through Payroll solution with greater integration and visibility into its employee and accounting systems, the Ministry was able to save millions of Saudi Riyals.
• Improve work processes - The solution incorporates new and improved government business processes that ensure stakeholders get swift and effective service.
• Upgrade IT infrastructure – The Ministry was able to eliminate the aging hardware and software configurations that required support by multiple vendors.
• Increase control of work processes by staff - Because the solutions are easy to learn and use, employees require less support from IT staff, resulting in higher productivity.
Reduce paper work to become environment friendly - By automating data collection, processing, and retrieval, the Ministry was able to cut back on use of paper, which reduces costs and increases employee productivity.