4. In which ways is the initiative creative and innovative?
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• Project analysis report is written by discussing the purpose and objectives of the project,
• By subtracting the project life cycle historical points of the process are determined.
• The project's software-tender has been done and Netcad Company has been identified as a contractor.
• Netcad company has clarified analysis processes of software developers, business analysts and personnel to use the application,
• Netcad firm, software to build the infrastructure database and has UML diagrams including tabular relationship and has been studied about the suitability of our database to the Ministry,
• Carrying into execution in Net platform,
• Software loaded into the test environment and has been tested,
• Videos on use has been prepared in the context of dissemination,
• For application pilot study areas have been identified,
• Successful application in pilot project has been extended to the entire field.
Project website : tesisrehberi.gsb.gov.tr
User name: gsb_standart
Password : gsb123
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5. Who implemented the initiative and what is the size of the population affected by this initiative?
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Exchange information has been made by contacting with the municipalities and ministries about “Turkey Sports Data Bank” project.
A protocol has been signed with Ministry of Environment and Urban Planning, General Directorate of Land Registry and Cadastre in relation to using of Land Registry and Cadastre Information System (TAKBİS).
The soft tender of the project has been made and Netcad has been designated as the contractor firm. We have been worked with Kule Film in the field works about taking photos of sports facilities in our 81 provinces.
In the test phase, we have been worked with the personnel working in IT Department of our Ministry and in Provincial Directorates of Youth and Sports.
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6. How was the strategy implemented and what resources were mobilized?
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The number of people working in this project:
Head of Department: 1
Department Manager: 1
Computer Engineer: 1
Analyzer: 2
Programmer: 1
Project Manager: 1
Analyst: 1
Database Specialist: 1
Geographic Information System Specialist: 3
IT Specialist: 2
Film Director: 1
Director of Photography: 1
Jimmy Jib Operator and Cameraman: 1
Director of Editing: 1
Photograph Artist: 1
Any hardware investment has not been made for this application, because we have planned to benefit from our infrastructure as IT Department of the Ministry of Youth and Sports. We have gone out to tender and dealt with Netcad about software. The funding about software has been provided by our Ministry.
In the development process of application, computer engineers of our Ministry have analyzed the software in terms of efficiency and utility. They have always tested the software in terms of security. The stated problems have been solved and the software has progressed to its lifecycle.
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7. Who were the stakeholders involved in the design of the initiative and in its implementation?
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We aim to take inventory of sports facilities and to increase using of these facilities with the Sports Data Bank project. Thanks to this software, public’s awareness of sports facilities has been raised and people have no barriers about doing sports. For example; a person who wants to play basketball, can benefit from the web site of Sports Data Bank and check the list of basketball facilities from near to the farthest in Turkey. Also he/she can see these facilities on the Turkish map. This person can learn how to go to any facility by signing road information on the map. Any citizen can enter to the facilities by using sports card.
In our society, high level socio economic groups are generally doing sports. Thanks to this project, medium and low level socio economic groups have been encouraged to do sports because of benefiting from the facilities by paying no money. Thus, equal opportunity has been provided on benefiting from sports. As the best example, we can say that people, who have never done sports in their lives, can do sports now thanks to this project.
Moreover, the project has provided to use less paper between central and provincial organisations. This project has affected the environment positively; activated working time; made savings of time, workforce and paper; lowered the costs and increased labour productivity.
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8. What were the most successful outputs and why was the initiative effective?
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A commission comprised of a branch director and two analyzers from our Department was established to follow up the Sports Data Bank Project. This commission helps solving our citizens’ problems related to the use of sports card and any other problems or complains regarding the facilities defined in the sports data bank. In case a new facility is opened, they contribute to its integration into the system.
A maintenance agreement was made with the contractor company Netcad for possible problems in the web interface. The contractor company has been beneficial for the effective operation of the system by their immediate intervention.
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9. What were the main obstacles encountered and how were they overcome?
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After the Sports Data Bank project was put into practice, a perception arouse among our people regarding that the facilities would be very crowded as their access became easier. Besides, some problems were faced regarding the use of our software. Videos concerning to the utilization of the software were prepared and published in our web site.
In the process of putting the project into practice, the Provincial Directorates of our Ministry faced some problems in the use of the system arising from lack of knowledge.
Problems regarding the maintenance services of the technological infrastructure placed in the facilities for using the sports cards. Necessary agreements were signed to provide maintenance services and precautions were taken to interfere as soon as possible.
The problems detected in popularizing the sports cards were that some people forget to swipe the cards in the entrances of the facilities or that some people dislike swiping the cards. Our officers in the facilities were warned in order to increase the utilization of the cards and eliminate such problems.
There were lack of information about our facilities’ qualifications (room number, ambulance entrance, wheelchair ramp) and the features of the sports branches to be used in the development of the project’s web site. By requesting information from the federations and the provincial directorates, we tried to overcome the problem. However, there were some differences among the information we asked for, so we prepared the information of three sports branches’ features. We officially conveyed it to all the federations and provincial directorates as a template and it was also published in our website.
In order to integrate the sports facilities in the ownership of other public institutions, we requested other public institutions to send us the information about their sports facilities. As we could not get written responses to our request, we prepared a form concerning this request and published it in our website. We ask the institutions to fill the forms with the information about their facilities, so that they were registered to the system.
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