4. In which ways is the initiative creative and innovative?
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When the city deployed Intelligent Transport Systems (ITS) project supported by central government in 2001, BIS was one of the five sub-projects. The entire ITS project, including the BIS, was implemented via a turnkey project performed by the private sectors selected from a bidding process. The overall scope of the project consisted of design, construction, development, testing, installation, training, operation of each sub-project.
The BIS initiative began with developing a comprehensive strategic master plan, consisting of four phases with special attention on target areas and policy priority: (a) decision-making phase, (b) development phase, (c) operation phase, (d) expansion phase.
The first phase (2001-2002) started with the establishment of a task force team consisting of transport experts and related civil servants. The team scrutinized the needs and feasibility of the BIS initiative by performing several pre-surveys. Based on the findings, an action plan was worked out, which included rearrangement of locations of stop/station and initial design for key hardware components, such as BIS information network, bus information terminal (BIT) and vehicle on-board units (OBU). To pull out consensus and cooperation from all the key stakeholders at various levels, numerous public hearings, community meetings and exhibitions took place and a steering committee was organized.
The second phase (2003) involved construction, equipment installation, training and organizational arrangements. There were two key strategies to ensure the successful development in this phase: (a) Construct Traffic Management Center (TMC). (b) Establish institutional arrangements among various levels of governments, public institutions (e.g. police, road authority) along with developing the public-private partnership (PPP) among private bus companies, NGOs, community leaders, experts and ICT companies. (c) Establish the entire BIS framework, i.e., a system of data collection, processing, analysis and dissemination. This phase also focused on personnel training and education, hoping to change management skills, work process, mindset, and tools.
The third phase (2004-2005) covered periods of testing and initial full-operation, after the system was completed. The key strategies in this phase included: (a) Develop manuals of system operation and evaluation, (b) Establish internal supervising & monitoring and reporting systems, (c) Work out a long-term refinement and expansion action plan (2006-2015). In particular, to secure the overall system transparency through the rigorous evaluation and monitoring of progress and activities, internal supervision and periodic reporting systems were launched.
On April 1st 2005, the BIS initiative started to fully operate, actually beginning the fourth phase (2006-present). Based on the created action plan, this phase focuses predominantly on the further system expansion and refinement along with the replacements of old components and introducing new services. Some of developments were achieved earlier than originally planned time. Key developments so far in this phase can be summarized as followings:
- Extending BIS service to the remaining bus routes, express bus routes (2011), shuttle bus routes (2012)
- Upgrade hardware/software components and equipment
- Extended BIS to mobile phones: Automatic Response Service (ARS) and Short Message Service (SMS) (2007)
- Established multi-regional BIS via coordinated efforts with a neighbor city (Yangsan City) funded by the central government (2008)
- Introduced various mobile applications: Wireless Application Protocol (WAP) (2011) IOS (2011), Quick Response Code(2011) Android (2012)
- Upgraded the telecommunication medium from TRS to CDMA to augment the capacity, speed and reliability of network (2011)
- Introduced blogs on twitter, facebook and me2day (2012)
- Upgraded mobile application: design, speed, user-oriented functions and menus (2013).
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5. Who implemented the initiative and what is the size of the population affected by this initiative?
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The stakeholders involved in BIS initiative are numerous, and each stakeholder has played a distinctive role in the system design and implementation. The Transport Policy Division originally proposed the initiative was responsible for the entire system development and operation, while private sectors, such as owners of bus companies, labor union, ICT companies are also responsible for design and operation of the system. There are also other public organizations involved, such as local police, public road authorities, and neighbor city authorities. Most important stakeholders are the general public, including bus users, represented by NGOs and each community.
The city government customized the contents of national ITS plan relevant for the characteristics of local transportation sector and implemented the BIS programs with special attention on policy priority. The bus companies invested a good deal of financial resource in the renovation of vehicles and facilities, along with the invention of modified fleet management and dispatch schemes. Bus Labor Union leaders also agreed to work with the altering schemes after numerous meetings with the concerned civil servants. ICT companies not just provided their expertise and technologies with reasonable prices, but also eagerly participated in the adjustment and maintenance process with their own resources, hoping to store up their technical expertise and knowledge. All of these so far result in easing the city’s financial obligation significantly.
Local police and road authorities have been involved in the construction and operation phases whenever necessary (e.g. accidents, changes in signal operation and pavement markings, etc.). Representatives of NGOs, communities and local industries participated in numerous committee meetings to express their opinions and needs. In particular, local industries showed particular interests in the BIS initiative, hoping alleviating their burdens of providing transport service and parking for employees.
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6. How was the strategy implemented and what resources were mobilized?
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The BIS initiative inherently involved not just financial resources but also a great deal of human and technical resources, requirements of which were varied by the project phases.
For the 1st and 2nd phases, most financial resources were allocated to the construction, design and installation of hardware and software components. Human and technical resources were readily mobilized by organizing a temporary task force team. The team consisted of newly hired specialists in such field as transport, electricity, communication, geographic information system (GIS) and a certified accountant. And it also included internally selected general administers, civil engineers and project managers. The 3rd phase focused mostly on mobilizing technical resources, since this phase worked on testing, evaluating and operating the developed system. The most help came from the private sectors: telecommunication, IT & hardware/software and bus companies. This 3rd phase also required mobilizing the experts and specialists to develop a long-term comprehensive BIS action plan. This plan includes not just for future system expansion and renovation plan, but also technical and financial plan. The on-going 4th phase has focused on mobilizing all of resources according to the action plan previously developed. To meet the increasing demand for human and technical resources, the temporary task force team has been upgraded to an official branch in the Transport Policy Division, and the specialists and experts in the branch increased from 4 to 12 persons as the system is evolving and expanding.
The initial deployment of BIS cost a total of about 3.0 billion Korean Won (approx. 3.8 million US dollar), including construction cost of the TMC. One fourth of the total came from the central government and the rest was shared by the city government, bus companies and participating ICT companies. Although the city government has been primarily responsible for the on-going 4th phase funding, it has exerted serious efforts to diversify funding sources so as to secure stable and adequate funding. In fact the sources of funding become diverse as the project proceeds: the central government, neighbor city, Telecom & IT companies. As a result, the city can continue the project with the reasonably contained internal resources.
One of successful funding sources was the central and other local governments. A half of the cost for building multi-regional BIS in 2008 was funded by the subsidy from the central government and another half from neighbor city (Yangsan). Another source has been the private sector’s contribution. Korea Telecom (KT) and SK Telecom, two of the biggest mobile companies in Korea, installed “On-vehicle Free Wi-Fi” services with their own financial resources. And private bus companies are responsible for continual revamping of vehicles and stop/station facilities.
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7. Who were the stakeholders involved in the design of the initiative and in its implementation?
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It can be pointed out that an ultimate goal of the BIS initiative is to achieve Ulsan’s long-term vision “Sustainable Eco-City”. And the Transport Policy Division’s initial goal is to terminate the vicious cycle of urban transportation. While there have been numerous achievements and benefits, key outputs that have contributed to the achievement of the vision and goal can be summarized as follows.
- Improved quality of bus services and resulting ridership increase: Enhanced quality of bus services with respect to its convenience, on-time performance, reliability etc. resulted in the increasing passengers. Before its implementation, number of bus passengers decreased at an average rate of 1.43% per year. After its full-operation from 2006 to 2012 the number increased at an annual average rate of 1.99%. This leads to mitigate the congestion, increasing overall efficiencies and sustainability of urban transport sector as well as ending the vicious cycle.
- Creation of expert organization: From its very beginning stage, government officials realized a lack of expertise dealing with such a complex and high-tech system. Thus an organization arrangement was temporarily made to establish a task force team with full of newly hired experts. The temporary task force team has been upgraded to the official division level. The city now has an internal expertized organization.
- Strengthened partnerships among the stakeholders: The initiative was never implemented without the dedicated and coordinated efforts by all relevant stakeholders. The steering committee consisting of all affected parties played a major role in this. Thru numerous official and non-official meetings, each stakeholder successfully played given role. For example, Ulsan Bus Association and Bus Labor Union, would-be the biggest affected parties, are now the biggest supporters of the BIS.
- Becoming a model city: Ulsan became a model city of successful BIS operation. The Traffic Management Center (TMC) becomes a must-visit and bench-marking BIS place for both domestic and international experts and government officials. Until 2012, a total of 655 institutions and 22,736 people visited the TMC, including 28 countries and 244 foreigners. The number of visitors and countries has been incessantly increasing since the operation of BIS in 2005.
- Award given as a recognition for successful public service: Ulsan was awarded “2012 Grand Prize of Public Service” by the Korean Association of Intelligent Transport Studies, as a recognition of successful practical application of advanced ICT for enhancing public services.
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8. What were the most successful outputs and why was the initiative effective?
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By its very nature, the BIS operation has been monitored continuously by the general public, news media as well as bus users. For example, in the case of the system malfunction, user makes a direct call to the Traffic Management Center (TMC) or leaves a message on the WEB board/blog to notify the problem. Local newspapers and TV stations also are sources of constant monitoring. In addition, since most of funding for the system development and operation comes from the taxpayer’s money, BIS has always been one of target issues to which the city council members as well as NGOs pay their particular attention. They regularly scrutinize and examine the progress and activities of the BIS.
On the other hand, the Traffic Management Center (TMC) monitors and evaluates the private sector’s activities and progress in a real-time basis. The bus operation, such as scheduled time adherences, headway control, on-time performance, fare collection, vehicle dispatch and so on, is constantly monitored and supervised. Every company should also submit the report whenever the TMC requests.
For the evaluation of the system’s overall performance, the city government utilizes three tools. First, “Bus Transit Performance and Service Evaluation” is conducted annually according to national law “Act for Promotion of Support and Utilization for Public Transit”. This includes evaluation and assessment of funding, strategies and activities according to the established action plan. Secondly, an annual questionnaire survey is conducted to identify the public/user perceptions and satisfaction on the over-all quality of bus service. The third tool includes annual traffic survey and cost-effective analyses to identify the over-all performance and efficiencies of the initiative.
Internally, Transport Policy Division sets up the monitoring system for on-going process and organizes the maintenance/management team on a daily basis. When the unusual case or malfunctioning occurs, emergency task force will be dispatched and correct the problem. All these incidents are summarized and reported on daily, weekly, monthly and annual bases. The Division also reports all relevant progress and activities to the steering committee on a regular basis, receiving the inputs from the committee. In particular, when major changes in system or operation take place, public hearings or community meetings are held. On the other hand, information for minor changes is posted on WEB board/blog or newspapers.
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9. What were the main obstacles encountered and how were they overcome?
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Over the system development and implementation phase, there encountered several problems. They can be summarized as followings:
- Financial burden: From the initial stage up to present time, this problem has been periodically addressed by City Council, media and NGOs, concerned that the project could cause a financial trouble to the city.
- Complexity of the initiative: City and participating private sectors realized that building and operating new unique system using high-tech ICT with so many stakeholders was absolutely not an easy task. It required changes in management, organizational structure, mindset, as well as new skills, tools and knowledge.
- Countless opposition from the affected stakeholders: Some of city council members and NGOs did not have confidence in the project’s projected cost-effectiveness expressed in the action plan. Also Bus Labor Union considered BIS as “Big Brother”, monitoring and supervising their behaviors constantly.
- Real-world situation: Many of the system concepts and designs could not be easily applied to the real-world conditions. And thus endless modifications in the original plan were required over the entire implementation process.
To deal with the above problems, the city organized a special task-force team consisting of local bus companies as well as newly hired transport and ICT specialists. After the system operation, the funding problem was automatically resolved by the public’s strong support for the initiative. The greatest challenge was to drag out consensus from the affected population as well as the public-at-large. For this a steering committee consisting of all the stakeholders integrated their inputs and opinions into the implementation process. The original system concepts and designs had been endlessly scrutinized by the task force team, and they were persistently changed and modified whenever necessary. All these efforts together helped to resolve a majority of BIS-related problems addressed above.
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