4. In which ways is the initiative creative and innovative?
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In terms of the process of making the information system, it takes cooperation and good communication among the parts that controls the business processes that create a fiduciary with the information system. Good communication between the two parts is absolutely necessary, so that the information system is built according to the design of business processes that have been agreed upon. Before the manufacturing information system is done, the design of business processes have to be agreed upon by all stakeholders, so that when the process of information system no longer changes done significant business process design.
The idea and the system are initially aiming to curb unnecessary powers. The main thought directed to seek the cause of the slow procedure of registration application fiduciary. Below are the simple descriptions of online fiduciary registration system:
1. Checking
In checking the menu, a database that we can see only the registration number, name and address of the fiduciary, fiduciary type, time list, date of certificate, certificate number, name Notary Office and area territory.
2. Types of Fiduciary Transactions
In the system there are several types of transactions that are provided including the registration, editing, listing and searching for transaction object, and removal/deletion of fiduciary insurance.
3. In the Data Input System
When first fiduciary guarantee enrollment is done online registration fiduciary guarantee many failed access or loading very long. But now with the new server that is one of the best servers in Southeast Asia it may not be a significant problem anymore.
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5. Who implemented the initiative and what is the size of the population affected by this initiative?
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DR. Aidir Amin David as Director General of Legal Administration (DG AHU) and DR. Freddy Harris, ACCS as the Secretary of the Directorate General of AHU initiative to make a regulation to improve the service system registration Fiduciary Sub-section through the Directorate General Information Systems AHU with Online Fiduciary system design. Thanks to the support of the Deputy Minister of Justice and Human Rights, Secretary General of the Directorate General of Administration with the Director of Civil Law in this case and their staffs in charge of Fiduciary sit together to fix it by taking into account the advice and input of the notary, financial institutions as well as the Financial Services Authority (FSA) .
The role of employees in the Directorate General Information Systems Subpart AHU in this case becomes very dominant, because in a very short time of less than 3 (three ) Months from the presence of up to have been the creation of the application.
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6. How was the strategy implemented and what resources were mobilized?
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The cost of making the necessary fiduciary Online application system is Rp. 600 million from the Budget Directorate AHU as contained in Form DG Budget Implementation AHU Fiscal Year 2013 and 2014, because of the fiduciary system making on-line DG AHU only optimize existing employees, especially employees of the Sub Division of Information Systems and all employees of the Directorate General AHU generally contributing to contributing ideas for the creation of optimal service.
In addition to the purchase of a server for Rp 5 billion, bringing the total cost required for the creation of applications, as well as the development of applications server purchase on-line fiduciary roughly $ 7 billion. Nominal is very small when compared with the non-tax revenues generated after the enactment of this system. Income tax revenues as at 12 September 2014 USD. 336 679 050 000, - so that when calculated mathematically comparison of the costs incurred by the resulting costs to 1: 49.
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7. Who were the stakeholders involved in the design of the initiative and in its implementation?
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The results of the application of the Online Fiduciary Registration System are as follow:
1. The ease of registration process with one-day-service feature
All data loaded in the process is the responsibility of the registrants so that no stuffing examination registration process takes a long time. Physical files that were previously examined is no longer needed, so as to prevent the buildup of fiduciary file. The certificate can be printed within 7 (seven) minutes, whereas previously, it may take weeks even up to 3 months.
2. The lesser cost for the whole process
The online registration process certainly reduces the fee used in the registration. Previously, the manual process used up more fund for the registration, for the payment process was conducted at local offices rising the opportunity of the appearances of hidden fees.
3. The removal of limitations on the number of applications for registration
Previously, the application for registration in all branches is limited, due to the lack of the resources dealing with the process. Presently, such limitations do not exist for the system serves the public 24 hours a day.
4. The removal of illegal levies cracks
Before-tax revenues fiduciary Fiduciary online payments made directly to the treasurer of the recipient at the Regional Office, while the after-tax revenues paid online payments directly through the AHU DG Perception Bank BNI. Thus, the previously prone to extortion, can be eliminated.
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8. What were the most successful outputs and why was the initiative effective?
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The systems used to evaluate the Fiduciary Online, among others, are as follows:
1. For all general problems faced by the applicants in the process, the complaints may be addressed to the official contact of the office at fidusia.ditjenahu@gmail.com;
2. For substantial issues related to the procedures of the registration, the applicants may find the direct solutions from Directorate of Civil Law Affairs, particularly the Directorate of Fiduciary;
3. For technical issues, the corresponding unit is the Sub-Division of Administration Information Systems;
4. Monitoring is done through application software for the server conducted by the Sub-Division of Administration Information;
5. Directorate General of General Legal Affairs, along with BNI Bank (as the perception bank); Board of Central Indonesian Notaries Association; Regional Board of Indonesian Notaries Association; and the Finance and Development Supervisory Agency (BPK) (as auditors examining non-tax revenues reporting accountability); as well as the Inspectorate General (as internal controller), conduct the monitoring activities to at least ten regions annually to see and accommodate the problems that arising in the areas;
6. The feature of being able to instantly check the real-time amount of non-tax revenues earned the online system is also one of the success indicators of the system.
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9. What were the main obstacles encountered and how were they overcome?
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Obstacles:
1. Since the Soft Launch March 5, 2013, the Electronic Registration Fiduciary still needs to be disseminated to the public, financial institutions and other relevant agencies such as the FSA, the Investment Coordinating Board (BKPM), Notary and so forth;
2. Software Systems still need improvement so that the applicant no longer have difficulties and errors in the use of Application Security Registration System Fidisia;
3. Includes Hardware System Back Up Data needs to be confirmed by the procurement server that can accommodate the needs and requirements of data backing up the data, in addition to the needs of telecom networks;
4. intense coordination with the bank's perception, considering in this system involves the other party;
5. Network weak a constraint in the settlement process Fiduciary Online, such as for example in Irian Jaya.
Solution:
1. Improve outreach to KPF officers and to the public (stakeholders) associated with the application of fiduciary assurance;
2. Strengthen coordination with parties related to the implementation of the Bank's operations such as perception Fiduciary Online, Telkom.
3. penyempurnakan system software and hard ware related to the implementation of Fiduciary Online registration.
4. Head of Regional Office (Kakanwil) and Head of the Division of Legal Services and Human Rights (Head of Yankum and human rights) immediately took measures against the Fiduciary requests that have not terselsaikan before the enforcement system Fiduciary Online.
5. In a period of 60 (sixty) days prior to the effective application of all arrears Online Fiduciary compulsory resolved so that no fiduciary assurance that the remaining requests.
6. KPF 6 trial shall perform audits, monitoring and reporting in accordance with the applicable provisions.
7. Preparation of Standard Operating Procedure (SOP) which aims to provide assurance to the public according to a predetermined zone refers to the response time have been made.
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