| 4. In which ways is the initiative creative and innovative?
Actions and implementation steps
First step occurred with the establishment of the Commitments Agenda working group to discuss the opportunity to align federal policies to the Millennium Development Goals. This group concluded in 2012 that municipalization assumes significance in the construction of the federative pact, given that most of the policies identified with the MDGs have the Union support programs to municipalities.
In the second stage, the selection criteria of federal programs and the alignment with the eight MDGs were established, being considered: the coverage of the programs, which would provide cover to more than 5,000 Brazilian cities; the existence of indicators annually measured by the Federal Government, and governance by municipal managers to annually change these indicators.
Then, about three main Union programs were selected, in a total of 25, that most contribute to each MDG, choosing only one indicator per program, aiming to compose the Agenda in a simplified manner to ease the adhesion of municipalities with greater disability management.
The Commitments Agenda dissemination strategy began in mid-May 2012, from the March of Mayors to Brasilia in 2012, an event of the National Confederation of Municipalities - CNM and continues today.
In September 2012, a pilot test was conducted with 10 municipalities participating in the MDG Award for improving the Agenda system with the criticisms and suggestions of the target group.
The Commitments Agenda System was launched at the outset of the new mayors, in January 2013, in www.agendacompromissosodm.planejamento.gov.br address on the occasion of the National Meeting of New Mayors and Mayors.
Currently, its staff is composed by members of the Undersecretariat of Federal Affairs, the Ministry of Planning, Budget and Management, and the Federal University of Rio de Janeiro. This team follows the Agenda System development and implementation and monitors the process of adhesion of the prefectures.
| 5. Who implemented the initiative and what is the size of the population affected by this initiative?
Given the complexity of the challenges faced by the Agenda System, deadlines ahead for the immediate release of the site, soon after the investiture of the mayors in January 2013, partnerships between the various agencies of the federal government, federal government employees, organizations have been established civil society organizations linked to the Millennium Development Goals, representatives of both municipalities municipal employees as mayors, municipal entities of representation, a Public Bank, Federal Savings Bank, and the Federal University of Rio de Janeiro.
Given the complexity of the challenges faced by Agenda System, in front of deadlines for the immediate release of the site soon after the investiture of the mayors in January 2013, partnerships were established between the various agencies of the federal government, federal government employees, civil society organizations linked to the MDGs, municipalities representatives such as municipal employees and mayors, municipal entities of representation, a public bank (Caixa Economica Federal) and the Federal University of Rio de Janeiro.
Efficient use of resources is mainly due to partnerships with various government agencies for supplying indicators data; to the simple and debureaucratisation solutions such as the use of existing records; and to the initiative to use events and partners virtual spaces to sensitize mayors for adhesion.
Another important partnership was made with the General Secretariat of the Presidency of the Republic, which established a network of MDGs State Municipalization Nuclei to the society. This network of voluntary social organizations has worked to raise awareness of mayors and municipal managers to empower the MDGs Commitments Agenda.
| 6. How was the strategy implemented and what resources were mobilized?
For the development of the initial phase of the system approximately R $ 300,000 (three hundred thousand reais) were invested by Ministry of Planning, Budget and Management of Brazil's Federal Government budget.
The project has human resources staff composed of three distinct bodies: 1 Undersecretariat of Federal Affairs of the Secretariat of Institutional Relations of the Presidency of Brazil - SAF / SRI / PR; 2 Ministry of Planning, Budget and Management / Executive Secretary / Director of Information Technology - MP / SE / DTI; and 3 Alberto Luiz Coimbra Institute of Postgraduate Studies and Research in Engineering / Federal University of Rio de Janeiro - COPPE / UFRJ.
Thus, the system is developed on the Agenda of the Center for Policy Support of Government / Program Systems Engineering and Computing / Alberto Luiz Coimbra Institute of Postgraduate Studies and Research in Engineering / Federal University of Rio de Janeiro (Capgov / laboratory PESC / COPPE / UFRJ).
The project was based on the use of free software such as the PostgreSQL database and the framework MDArte.
| 7. Who were the stakeholders involved in the design of the initiative and in its implementation?
The municipalities that joined the MDGs Commitments Agenda, from January 2013 until September 2, 2014, are 201 in number, which represents a percentage of 3.61% of all Brazilian municipalities.
Table 1, below, shows that the Agenda has municipal adhesions distributed around the country, remaining only four states and the Federal District, where there were no adhesions. They are: Alagoas, Amapá, Roraima, Tocantins.
On the other hand, the state with the largest number of adhesions is the Rio Grande do Sul - RS, with 45 municipalities that joined the Agenda. This good result is due to the sensitization work that the General Secretariat of the PR and the Municipalization State Nucleus ODM RS has obtained among mayors, showing how important the work of raising awareness for adhesion.
Table 1 - Distribution of adhesions in the country
State Adhered Cities % compared to country
AC 4 0,07
AL 0 0,00
AM 2 0,04
AP 0 0,00
BA 2 0,04
CE 9 0,16
DF 0 0,00
ES 3 0,05
GO 1 0,02
MA 12 0,22
MG 34 0,61
MS 2 0,04
MT 7 0,13
PA 5 0,09
PB 10 0,18
PE 2 0,04
PI 4 0,07
PR 19 0,34
RJ 2 0,04
RN 4 0,07
RO 0 0,00
RR 2 0,04
RS 46 0,83
SC 9 0,16
SE 1 0,02
SP 21 0,38
TO 0 0,00
Source: Report of Adhesions of September 2, 2014
Table 2 shows that in larger population groups there is a tendency for greater adhesion than the smaller population groups. Municipalities like the city of São Paulo, in 2014 with 10,886,518 inhabitants (or considering the metropolitan region, ie, the 38 municipalities that surround the capital, the population reaches approximately 19 million people) joined the Agenda.
This is for the reality of the larger municipalities to present better levels of public management than those small municipalities. To increase the participation of these even poorest municipalities in terms of management quality, it is important to invest in technical assistance, because, even simplified the Agenda is, management difficulties are so severe that there is low adherence.
Table 2 Population range of municipalities that joined
Population Adhered Cities Total Cities Percentage(%)
Up to 5000 27 1301 2,08
5001-10000 38 1213 3,13
10000-20000 42 1403 2,99
20001-50000 39 1043 3,74
50001-100000 25 325 7,69
100001-500000 25 245 10,20
More than 500000 5 38 13,16
Source: Report of Adhesions of September 2, 2014
More evidence can be found browsing the Agenda own public access site at: http://www.agendacompromissosodm.planejamento.gov.br/
| 8. What were the most successful outputs and why was the initiative effective?
The monitoring of the MDG Commitments Agenda System is performed by a set of reports developed and made available on the web site that provides answers directly related to municipalities adhesion to the Agenda.
Data from these reports make it apparent which cities have joined, which MDGs and targets have been assumed, to which Federation State the municipality belongs and the date of adhesion, allowing an analysis that also ranks the population size, since we are dealing with a planning and monitoring tool to be applied to uneven Brazilian municipalities public management.
Data analysis also allows to know the profile of municipalities system users and set strategies to increase adherence.
As the Agenda System itself has the objective to allow monitoring and evaluation of municipal performance, it relies on a municipalities certification process for each Millennium Development Goal - MDG. It compares whether each goal was achieved by municipality, annually.
A panel of medals that summarizes the overall municipal performance to demonstrate, year after year, which certificates each municipality has achieved is currently being developed. This will allow citizens, who are also our target group, to monitor and evaluate the management of their municipality in a simple and integrated way.
There is also interaction with social networks, with a comment panel where users impressions, suggestions and criticisms are continuously and permanently published.
The system also has the Commitments Agenda Call Center, via email (firstname.lastname@example.org) or phone, from Monday to Friday from 10h to 12h and from 14h to 16h, as the service is conducted by trained students from UFRJ staff. Through this communication channel, the system monitors and guides the municipalities facing difficulties.
| 9. What were the main obstacles encountered and how were they overcome?
The MDGs Commitments Agenda System faced many challenges to be efficiently overcome, so that municipal information was available through goals indicators that align key public policies and programs of the Federal Government to the MDGs, but we highlight three major for this.
The first challenge was to keep it simple to access the system both for municipal managers and for the general population. For this to happen efficiently, the System Agenda presents structured for two distinct forms of access: Public and government.
The second challenge was related to indicators and data. All information available was spread in several different organs and restricted to the assignment of each, without adding an overview of integrated local management systems. Selection of 24 indicators aligned to the MDGs faced several issues such as: lack of information standardization; low update of annualized data from municipalities; resistance of the involved organs in selecting only one indicator per program for the simplicity of the system; the need for communication in clear and appropriate language to the population; the difficulty in explaining to municipal managers how to calculate the selected indicators; and finally, obtaining the contact details of each of the 5568 prefectures soon after the investiture of the mayors.
The third and most important challenge remains regarding the awareness of municipal managers for adherence to the commitments of the Agenda. To face it with few resources, the strategy has been to disclose Agenda System in organized civil society and municipal associations events, and partners such as the General Secretariat of the Presidency and the UNDP. In addition, disclosure has also been made on partner sites, offering reciprocity in the Agenda site.