4. In which ways is the initiative creative and innovative?
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The CoGHSTA Open Development Engine was developed through selected open source tools. We have explored and achieved the use of collaborative technologies, with the systems being built on open source engine and sending through Microsoft platform.
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5. Who implemented the initiative and what is the size of the population affected by this initiative?
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Management, system users, State Information Technology Agency and Information Technology team.
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6. How was the strategy implemented and what resources were mobilized?
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Financial -, technical -, human resource cost.
It was based on our Strategic and Operational plans to develop systems.
The following is an illustration of some of the savings made as extracted from ICT Strategy Plan below:
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7. Who were the stakeholders involved in the design of the initiative and in its implementation?
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The engine reduced the cost such that systems are developed in-house with minimal cost such that resources are rechanneled to other projects aligned to the mandate of the Department for instance enabling the support to the municipalities.
The Department converted business processes and developed the following systems:
- Performance Management Information System (PerMIS)
- Human Resource Recruitment System (HHRS)
- Strategic Performance Monitoring Tool (SPMT)
- Organisational Survey System (OTS)
- Request for permission to work outside public sector (WROPS)
- Claim register
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8. What were the most successful outputs and why was the initiative effective?
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Project Plans
Progress meetings
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9. What were the main obstacles encountered and how were they overcome?
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Skills, lack of funds. By simplifying the programming and easily re-use of scripts reduced the need for specialised skills and budget.
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