Hibah Bansos Online
Financial and Asset Management Agency

A. Problem Analysis

 1. What was the problem before the implementation of the initiative?
The distribution of grants and social assistance has become a matter of national law in Indonesia. Has many legal cases occur due to the use and distribution, both at the central government (Ministry / Agency) as well as in the Local Government Both provincial, district / city in Indonesia. In the time period 2009 to 2012 the Government of Bandung hit by problems both in terms of regulation and governance related to the distribution of Grants and Social Assistance, the implementation process of the administration of the distribution of grants and social assistance is still done manually and closed. There are some weaknesses in channeling funds to the public / community organizations, among others: 1. Weakness in the planning and proposal 2. Accountability fictitious 3. Cutting / embezzlement of funds by committee 4. The realization of which is not in accordance allotment 5. The same recipients on social assistance People in Bandung hard / do not know to whom grants and social assistance distributed, how much money is distributed to the recipient, what kind of activities and how to form accountability. In fiscal year 2012 there were weaknesses on budgeting, disbursement and expenditure accountability of government grants in Bandung as described in the Report Results of BPK RI, namely: 1. There is no transparency in the disbursement of grants and social assistance. Many organization names were not surveyed by Related SKPD but goes into the Budget Implementation Document (DPA) and the value for money was different results (lower) than the DPA; 2. Many names of the head of an organization that does not submit a proposal, but stated in the DPA; 3. Recipients of grants and social assistance who do not carry out activities after receiving a grant; 4. Recipients of Grants and Social assistance not deliver Accountability Report use of grants and social assistance; Difficult to obtain information on whether the proposal is approved or not approved, to whom social assistance grants and disbursed, how funds are distributed, what form and how forms of accountability activities.

B. Strategic Approach

 2. What was the solution?
In the era of Bandung's new government, meaning transparency relied upon in realizing the prosperity and welfare of the community. Mr. Ridwan Kamil, mayor of Bandung Period 2013 - 2018 makes the idea and facilitate transparency in the embodiment of social assistance programs and grants through online media by name Sabilulungan, or who have a sense of 'Mutual Cooperation' (gotong-royong). Website sabilulungan or more commonly known as social assistance grants online is an online application that displays the budgeting process, implementation, administration of grants and social assistance to the community. Bandung city community can know the organization and the head of the organization that receives grants and social aid, the amount of funds received, allocation and social assistance grants, grant recipient's account number and social assistance, receipt of money / funds and of the activities.

 3. How did the initiative solve the problem and improve people’s lives?
Online Sabilulungan social assistance and Grant Program aims: 1. Enhancing the role of the community to participate in monitoring the distribution of social assistance grants have been approved by the Government of Bandung in order to participate in providing input and suggestions related to the social assistance grants. 2. Encourage community participation in development. 3. Improve the Performance of Government Personnel 4. Transparency and accountability in financial management 5. Cause and gain the trust of the community The existence of community participation in the process of monitoring and evaluating the distribution of grants and social assistance through sabilulungan.bandung.go.id, has contributed to solving the problem of grants and social assistance in the city of Bandung. People also provide comments and suggestions through the mass media, Services and Complaints Online People's Aspirations, discussion column of sabilulungan.bandung.go.id and there is a direct report to the authorities in case of deviations activities on the ground. Based on Audit Reports of Audit Board of Indonesia (BPK) on Local Government Finance Report Year 2013 Number 44 / LHP / XVIII / BDG / 05/2014 Date May 28, 2014, the findings especially for the grant expenditure and social aid to be reduced, even for Audit Reports of Audit Board of Indonesia (BPK) on Local Government Finance Report Bandung 2014 No. 53A / LHP / XVIII / BDG / 05/2015 Date May 20, 2015 there are no findings for grant expenditures and social assistance.

C. Execution and Implementation

 4. In which ways is the initiative creative and innovative?
Creative Idea / Innovation Grants & social assistance online media sabilulungan involving public participation in the process of disbursement of grants and social assistance is the first in Indonesia to change the paradigm and society's view of Bandung related to the management of grants and social aid that were previously done manually and closed to open, transparent and accountable. 2. All stages of the process started the budget process to the disbursement of funds in the bank, and social assistance Address & photo Recipient, the amount of money received, details use of Money, manuscript Regional Grant Agreement, Mayor regulation about the details of the use of social assistance visualized online through www.sabilulungan.bandung.go.id. 3. The public can view them online at any time the data grantees and social assistance and have opportunity to go to the field for watching the activities carried out grantees and social assistance as well as a comparison between inputs (funds) received with the output generated. 4. Grant and social assistance Online media provides a solution to the Provincial Government, Regency / City else in Indonesia, which has the same issues with the Government of Bandung associated with the distribution of grants and social assistance.

 5. Who implemented the initiative and what is the size of the population affected by this initiative?
sabilulungan.bandung.go.id is implemented by DPKAD as PPKD as the leading sector of initiative, helped by 22 Related SKPD who do Evaluation / Giver Recommendations, Chairman: The Chief SKPD Related, Advisory Team from Head Inspector Bandung, Local Government Budget Team and Chairman of the Regional Secretary, Department of Finance and Asset Management Area (Head DPKAD As SKPKD). Each organization involved in the management of sabilulungan.bandung.go.id website has been set up roles and functions in Bandung Mayor Regulation No. 891 of 2011, as amended several times and most recently by Mayor Regulation No. 846 2016 About the Eight Amendment Mayor Regulation No. 891 In 2011 Concerning Procedures Budgeting, Execution and Administration Accountability and Reporting and Monitoring and Evaluation Expenditure Expenditure Grants and Social Assistance Originating from Budget and Expenditure sabilulungan.bandung.go.id serve every people and community organization in Bandung city that intend to request the government assistance.
 6. How was the strategy implemented and what resources were mobilized?
1. Develop Regulation Changes of Mayor related to distribution of grant funds and social assistance. 2. Implement socialization to the head SKPD referrals and representatives of NGOs and other Social Organization and disseminate information. 3. Implement Related Technical Assistance to SKPD to operate applications sabilulungan.bandung.go.id Work process carried out as follows: Stages of budgeting: 1. Submission of grant expenditure and social assistance spending of candidates with a written application to the Mayor through the Regional Secretariat of Administration, and attached to the proposal, the administrative requirements and other technical documents by the end of June. 2. The Head of Administration Secretariat checks the completeness of the required administrative and the incomplete will returned to the applicant, whereas when the full requirements forwarded to the Mayor. 3. The mayor will dispositioning to the Head of Administration Secretariat to be recorded and submitted to the Advisory Team. 4. SKPD related to evaluate the validity of the request for grant expenditures and social assistance spending in aid by sub-district and village chief. 5. The Head of SKPD present the results of the evaluation of grant expenditure and the expenditure of social assistance in the form of a recommendation to the government budget team through the Advisory Team to be discussed. 6. Consideration team based on the results of discussions with relevant SKPD, sub-district and urban village head, giving consideration of the application grant expenditures and expenditures in the form of social assistance: Recommendations Can or Can not Be Considered. 7. The government budget team give due consideration to the recommendation in accordance with the priorities and fiscal capacity, as outlined in the DNC-PHB. 8. The mayor sets DNC-PHB approval set forth in the form of sheets Approval Mayor, and the basis for the inclusion of budget allocations for grants and social assistance expenditure in the draft of general policy of budget (KUA) and temporary budget ceiling priority (PPAS). Aid disbursement stages: 1. The recipient of grant expenditures in the form of cash disbursement, applying for a grant to the Mayor through Department of Finance and Asset Management of Bandung (DPKAD). 2. Any provision of grant expenditures in the form of money poured in NPHD signed by the Mayor or appointed official and Beneficiary or Chairman Grant expenditures. 3. Recipients of grant expenditures in the form of money to complete the document requirements for the withdrawal, including: Application Disbursement, Grant Spending Plan Details User, Mail Accountability stamped, NPHD, Photo Copy of ID card, Photo Copy Bank account number that are still active, 4 Receipts 2 duty stamped, 4. If the proposal Recipients of grant expenditures complete, then published SPP - LS by PPKD Spending Treasurer, and if it is not complete, the file is returned to the receiver for submitting file. file submitted to the KDP - PPKD. 5. If the document requirements for the withdrawal declared complete, PPK - PPKD published SPM to be signed by the Head of DPKAD as PPKD. If the document is incomplete will returned again to the Treasurer Expenditures to be checked. 6. If the SPM documents and other requirements are complete, the Authorization BUD publish SP2D. 7. The funds transfered to the account of the done. 1. Human Resources sabilulungan.bandung.go.id users there are in 27 government organizations Bandung, which consists of: a) Administrative Regional Secretariat (Under Secretary of Regional Coordination) b) 22 Related SKPD who do Evaluation / Giver Recommendations c) Advisory Team, Head Inspector Bandung d) Local Government Budget Team e) Department of Finance and Asset Management Area (Head DPKAD As SKPKD) 2. Financial Resources sabilulungan.bandung.go.id applications developed using budget funds of Bandung Fiscal Year 2013

 7. Who were the stakeholders involved in the design of the initiative and in its implementation?
Stakeholders involved in the implementation: 1. Mayor of Bandung period 2013-2018 M. Ridwan Kamil For Bandung as the first initiators Grants & social assistance Sabilulungan online media. 2. The Local Government Budget Team is a team established by the Decree of the Mayor and chaired by the Regional Secretary who has the task to prepare and implement policies in the context of preparing the budget whose members consist of local planning officials, PPKD and other officials as needed. 3. Consideration team is the team in charge of helping Local Government Budget Team (TAPD) in discussions with Related government working units (SKPD), sub-district and village chief and consideration of the application for grant expenditures and social assistance 4. Related SKPD 22 referrals 5. Community organizations, NGOs, Community Groups 6. Community of Bandung

 8. What were the most successful outputs and why was the initiative effective?
Output creative ideas grant & social assistance online media: 1. The application sabilulungan.bandung.go.id, weakness in the distribution of grants and social assistance as happened in 2012 successfully repaired 2. Information on data from the Budget Implementation Document (DPA) related to the organization's name and the name of the grantee and social assistance were complete and valid and open for people in Bandung on: a) Proposal approved applicants; b) Results of evaluation Related SKPD; c) The text of the Regional Grant Agreement (NPHD), which outlines the Government of Bandung Party Agreement with Grant Recipient Organization and Social Assistance following the amount of money received, the obligation of the government and the donee d) Statement of Responsibilities Recipients of grants, Address grantees / social assistance, Bank Account Number, id card (KTP), details Use of Grants and Social Assistance, Photo Receiver Grant and social assistance and Photographs activity, Accountability Report of use of grant funds and social assistance 3. Criticism and suggestions as well as complaints related to community organizing activities by grantees and social assistance. 4. Information on the implementation of development throughout the city of Bandung which is implemented by the grantee social assistance with a variety of physical activities (infrastructure) as well as non-physical activities (seminars, religious activities, social and cultural, education, health). 5. Digitizing data archive grantees and social assistance. 6. Information and model / example for the Provincial Government, Regency / City else in Indonesia, especially who are facing simultaneously the General Election related budgeting, administration, implementation, monitoring and evaluation of the distribution of grants and social assistance Bandung.

 9. What were the main obstacles encountered and how were they overcome?
The main obstacle faced: 1. A lot of interests that need to be accommodated, so a lot of pressure both the interests of community welfare and political interests in a broad sense. 2. Coordination between SKPD 3. Commitment to manage sabilulungan.bandung.go.id 4. It should be the development and refinement of these applications such as: • Addition of Data Base E-ID card to ensure that the applicant grants and social assistance are the citizens of the city of Bandung. • Addition of Data Base Legal Entity institutions and organizations. • The addition of video menu of activities undertaken by the grantee as a form of visualization of real accountability of grantees on the activities undertaken. • IT infrastructure in each village and sub-district

D. Impact and Sustainability

 10. What were the key benefits resulting from this initiative?
Creative ideas by utilizing the Grant & social assistance online media sabilulungan in the budgeting process, administration, implementation and monitoring and evaluation of Grants and Social Assistance to the community is a breakthrough intelligent and accelerate the reform of the bureaucracy and help change a negative image in the disbursement of grants and social assistance in Government Bandung. sabilulungan.bandung.go.id utilization has an impact on the distribution of problem solving and social assistance grants and supports the Principles of Reforms, among others: 1. Resolving problems in 2012 related Budgeting : There are no double names grantee, found no submission beyond the allotted time. Administration : The realization of grants is in conformity with the designation the use of the grant that was presented on the website sabilulungan Accountability : The percentage of grant recipients who submit accountability reports increased use of grants 2. Providing solutions model of budgeting, administration, implementation and monitoring and evaluation of Grants and Social Assistance to the community for the provincial government and district / city in Indonesia which is now facing the General Election simultaneously throughout Indonesia. 3. Creating an effective work organization and efficient, rational and proportionate in the mechanism of the budgeting process, administration, implementation and monitoring and evaluation of Grants and Social Assistance to the community 4. Create professional civil servants, neutral, productive, transparent, clean and free of corruption to serve and empower the community. 5. Creating efficiency performance of the civil servants and an increase in work culture, the establishment of systems and mechanisms that work effectively and efficiently (in government administration and service to the community), reliable archival system (appropriate, effective, timely, effective and efficient) use of automation office administration. 6. Implementation of agency accountability system which is useful as a means of assessment and individual agency performance by stakeholders (employers, communities, and other interested parties) supported by information systems and electronic data processing. 7. Establishment of an internal control system, external oversight, and community supervision. 8. Creating a public service that is transparent and accountable, ensure safety and comfort and orderly. 9. Creating a Culture of Work productive, efficient and effective.

 11. Did the initiative improve integrity and/or accountability in public service? (If applicable)
Theres also some case related toward the integrity. Theres two community organization Sundanese art youth forum and youth sports and arts forum both of the organization recieve a grants, however in they manipulate the usage report of the grants it self. But theres a group of people that foud out the grant is been perverted, base on the information from the sabilulungan.bandung.go.id. After that they report the case to the authorities. The organization is punished and blacklist that they will not ricive any grants from the related government any more. Another improvement of intergrity and accountability can be seen on the report use of grants is also increasing: 1. Periode 2009 - 2011, Number of Recipients of grants and social assistance is 11035 however Total Accountability Report submitted to the Government of Bandung is unknown 2. 2012, Number of Recipients of grants and social assistance is 2016. Total Accountability Report submitted to the Government of Bandung is 1267 (63%), obtained in a period of 2 years 3. 2013,Number of Recipients of grants and social assistance is 748. Total Accountability Report submitted to the Government of Bandung is 594 (79,4%). obtained in the current year 4. 2014, Number of Recipients of grants and social assistance is 439. Total Accountability Report submitted to the Government of Bandung is 363 (83,6%). obtained in the current year 5. 2015, Number of Recipients of grants and social assistance is 91. Total Accountability Report submitted to the Government of Bandung is 81 (89,01%). obtained in the current year After the initiative being implemented, a year later in 2013 based on Audit Reports of Audit Board of Indonesia (BPK) on Local Government Finance Report Year 2013 Number 44 / LHP / XVIII / BDG / 05/2014 Date May 28, 2014, the findings especially for the grant expenditure and social aid to be reduced. Later in 2014 even have more significant finding, toward the Audit Reports of Audit Board of Indonesia (BPK) on Local Government Finance Report Bandung 2014 No. 53A / LHP / XVIII / BDG / 05/2015 Date May 20, 2015 there are no findings for misappropriation of funds grant expenditures and social assistance.

 12. Were special measures put in place to ensure that the initiative benefits women and girls and improves the situation of the poorest and most vulnerable? (If applicable)
Because the program cover all of the community organization in Bandung it is also benefical toward women and girl. Because in theres also an community organization that be active in female section in Bandung. However the initiative didn’t directly help people with a material but it provide justice for the poor an vulnerable people, from the program they can see wich one is using and recieve the grants or social assistance so it will not given to a wrong hand but to the person who needed the most.

Contact Information

Institution Name:   Financial and Asset Management Agency
Institution Type:   Local Government  
Contact Person:   Awal Haryanto
Title:   Chief Sub Mutation and Documentation  
Telephone/ Fax:   085353537214
Institution's / Project's Website:  
E-mail:   abah1129@gmail.com  
Address:   Jl. Cibeunying Kolot 2 No. 2
Postal Code:   40191
City:   Bandung
State/Province:   Jawa Barat
Country:  

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