Questions/Answers
Question 1
Veuillez faire une brève description de l’initiative, en incluant les problèmes et défis abordés et les solutions apportées par l’initiative (300 mots maximum)
The aim of the E-SIAP project, a citizen-focused innovation is to solve cases that have mutual agreements but the completion is time consuming.The project began with the Statement of Claim prepared by clients who wish to register their cases with the Syariah Court. The Statement of Claim preparation is a must and it is one of the legal requirements, as provided under section 63 of the Syariah Court Civil Procedure (State of Penang) Enactment 2004. If clients have no knowledge in preparing the Statement of Claim, they could consult a Syarie lawyer or those who provide the service of advising matter related to the preparation of the Statement of Claim.
MOST POSSIBLE CAUSE (S):
i. The difficulty and complexity for clients to prepare Pleadings and Statement of Claim,
ii. The difficulty and complexity for Judges and Assistant Judges to prepare the order and;
iii. The waiting period from one date to another.
PROPOSED INNOVATION & CREATIVE SOLUTION (S):
“E-Pliding” is an innovative system designed by the Department to ease the Statement of Claim preparation by clients in accordance with the provisions of the law besides the registration with E-Syariah, E-Sulh and E-Bicara systems which are the existing systems provided by the Syariah Judiciary Department of Malaysia. The E-Pliding system is to be implemented within the Syariah Court. Meanwhile, E-Judgment is another innovative system co-designed with “E-Pliding” with the aim to expedite the issuance of written order and judgment. The entire systems which comprises of “E-Pliding”, E-Syariah, E-Sulh, E-Bicara and E-Judgment were named E-Syariah Instant Access Procedure (E-SIAP). It is a court case management process performed by electronic networks using computers and smartphones particularly for cases that can be solved fast. The motto: "Hari ini Setuju, Hari ini Selesai” (Agreement and Completion in One Day) is the heart of the E-SIAP implementation.
a. Quels sont les objectifs principaux de l’initiative?
Veuillez décrire les objectifs principaux de l’initiative (200 mots maximum)
The objective of E-SIAP project implementation is to solve cases that have mutual agreement but their settlement takes a very lengthy time.
In certain claims, cases which have had settlement via mutual agreement between litigations are among cases that are considered as simple and brief. However, based on the current procedure and practice, the settlement of these cases could only be achieved between one to three months.
Among the causes that delay the settlement of these cases are:
i. The complexity and difficulty for clients to prepare Pliding and Statement of Claim,
ii. The complexity and difficulty for Judges and Assistant Judges to prepare the Order and;
iii. The waiting time between a date to another.
Prior to the project implementation, it took 96 days to settle the cases that have mutual agreement and admittedly it was too long.
Among the causes of the lengthy time was that, on the first day clients had to be present at the counter to obtain the information required for pliding, which then had to filed and this usually took 30 days.
b. Comment l’initiative s’intègre-t-elle dans la catégorie sélectionnée?
Veuillez décrire comment l’initiative est liée aux critères de la catégorie (200 mots maximum)
The E-SIAP system developed is an effort by the Penang Syariah Judiciary Department to improve the service delivery process. It also provides convenience and satisfaction to customers as well as changing public perceptions of the Department.
Thanks to the efforts and commitment of all parties, this group has successfully submitted a number of solutions to resolving the problem. The proposal is not only applicable to the Penang State but can also be extended to all Syariah Courts throughout Malaysia. This success has enhanced the image of the Penang Syariah Judiciary Department in particular and throughout the Civil Service in general.
Question 2
L’initiative doit viser à améliorer la vie des personnes, notamment en améliorant la contribution des services publics à la mise en œuvre du Programme de développement durable à l'horizon 2030 et à la réalisation des Objectifs de développement durable (ODD).
Veuillez expliquer comment l’initiative améliore la prestation du service public (200 mots maximum)
E-SIAP system was developed to provide efficient and effective service management in order to ensure the delivery of responsive services according to customer needs and requirements faster and save time
E-SIAP is a comprehensive system that combines the existing system developed by JKSM, E-Syariah, E-Sulh, E-Talk with innovation system developed by JKSNPP, E-Blading and E-Judgment.
E-Pliding is designed to facilitate customers to provide Statement of Claims as well as registration via E-Syariah, E-Sulh, E-Speech which is an existing system that has been provided by the Malaysian Shariah Justice Department.
E-Judgment is also a complementary innovation compiled together with E-Pliding to expedite the process of ordering the order and judgment in writing.
Question 3
L’initiative doit avoir un impact positif sur un ou plusieurs groupes de personnes (par exemple d’enfants, de femmes, de personnes âgées, de personnes à mobilité réduite, etc.) et aborder un problème important de prestation de services publics dans le contexte d’un pays ou d’une région donnée.
a. Veuillez expliquer comment l'initiative a résolu un problème important lié à la prestation des services publics (200 mots maximum)
The implementation of this project has enabled cases which have mutual agreement to be settled fast that is within only one (1) day. Hence, it has indirectly impacted the following parties:
i. Immediately cease any dispute between former spouses.
ii. Immediately cease the emotional and mental stress among couples who are disputing without having to go through long litigation process in Court.
iii. Cease the mental and emotional stress among children who are involved in their parents’ disputes.
iv. Immediately restore the situation between both sides and they could move on with their life without interference.
b. Veuillez expliquer comment l'initiative a eu un impact positif sur un ou plusieurs groupes de la population dans le contexte de votre pays ou région (200 mots maximum)
The indirect impact of presentation outcome are as follows:
• This project has attracted the interest of Syariah Judiciary Department Malaysia and States Syariah Court to be applied.
Among the courts are Federal Territory Syariah Court, Sabah, Kedah and Perak Syariah Judiciary Department.
• Impacted other states Syariah Court by motivating them to practice innovation culture.
• The Department was invited to conduct E-SIAP workshop for Sabah State Judiciary Department on 28th August 2015.
• JKSNPP has also received the visit from Federal Territory Syariah Court and Kedah Syariah Judiciary Department for a closer
observation on the project implementation.
Question 4
L’initiative doit présenter une idée innovante, une approche définitivement nouvelle ou encore une politique unique ou une approche de mise en œuvre afin d’atteindre les Objectifs de développement durable dans le contexte d’un pays ou d’une région donnée.
a. Veuillez expliquer de quelle manière l’initiative est innovante dans le contexte de votre pays ou région (200 mots maximum)
E-SIAP system is developed to create effective and efficient service management in order to ensure time-saving and faster service delivery that is responsive towards the clients’ needs and wants.
E-SIAP is a comprehensive system which combines the existing system which is developed by JKSM namely E-Syariah, E-Sulh, E-Bicara with the new innovative system that is developed by JKSNPP that is E-Pliding and E-Judgment.
E-Pliding is designed to facilitate clients in preparing the Statement of Claim besides registering via E-Syariah, E-Sulh and E-Bicara which are the existing systems provided by Syariah Judiciary Department Malaysia.
E-Judgment on the other hand completes the innovation co-designed with E-Pliding to accelerate the process of issuing the written judgment and order.
Question 4b
b. Veuillez décrire si l’initiative est inédite ou si elle est une adaptation d’une même initiative dans un autre contexte (si vous savez lequel) (200 mots maximum)
Prior to the project implementation, it took 96 days to settle the cases that have mutual agreement and admittedly it was too long.
Among the causes of the lengthy time was that, on the first day clients had to be present at the counter to obtain the information required for pliding, which then had to filed and this usually took 30 days.
Next, on a different date, clients had to be present again bringing along the completed pliding to be filed and this took another one day. Clients had to wait not more than 21 days to receive the Sulh Council Attendance Notice which is conducted by Sulh Council.
After the Sulh Council ended, clients had to be present at another date for case hearing to record their agreement before the judge and this usually took 30 days.
Then, clients had to wait approximately between three to fourteen days to obtain the clearance order which altogether the time taken was 96 days. What is seen from here, the problems occurred at the second, third and fifth process.
Question 4c
c. Quelles ressources (par exemple, financières, humaines, matérielles ou d’autres ressources) ont été utilisés pour la mise en œuvre de l’initiative ? (200 mots maximum)
This innovation project does not affect the cost of the department because the planning and development of the introduced innovation is being developed by the department's officers and staff. While the system used is made by the internal ICT department internally and only uses the existing ICT equipment without involving high immigration and ensures the cost of administrative management can be saved.
Question 5
L’initiative doit pouvoir s’adapter à d’autres contextes (par exemple à d’autres villes, pays ou régions). Peut-il déjà être prouvé qu’elle a inspiré des innovations similaires dans d’autres institutions du secteur public dans un pays donné, une région, ou au niveau mondial?
L’initiative a-t-elle été transférées dans d’autres contextes?
Oui
The accomplishment of E-SIAP project has appealed Syariah Judiciary Department Malaysia (JKSM) to implement it nationwide. Therefore, the Penang Syariah Judiciary Department (JKSNPP) presented the project in the Heads of Syariah Judge Meeting No. 2 Year 2015 which was held on 15th April 2015 in Port Dickson, Negeri Sembilan.
Question 6
L’initiative doit pouvoir durer sur une longue période de temps.
a. Veuillez décrire si l’initiative est durable et comment (couvrant les aspects sociaux, économiques et environnementaux) (300 mots maximum)
The implementation of this project has enabled cases which have mutual agreement to be settled fast that is within only one (1) day. Hence, it has indirectly impacted the following parties:
i. Immediately cease any dispute between former spouses.
ii. Immediately cease the emotional and mental stress among couples who are disputing without having to go through long litigation
process in Court.
iii. Cease the mental and emotional stress among children who are involved in their parents’ disputes.
iv. Immediately restore the situation between both sides and they could move on with their life without interference.
b. Veuillez décrire si et comment l’initiative peut durer dans le temps (300 mots maximum)
The accomplishment of E-SIAP project which has won several awards has appealed Syariah Judiciary Department Malaysia (JKSM) to implement it nationwide. Therefore, the Penang Syariah Judiciary Department (JKSNPP) presented the project in the Heads of Syariah Judge Meeting No. 2 Year 2015 which was held on 15th April 2015 in Port Dickson, Negeri Sembilan.
The indirect impact of presentation outcome are as follows:
• This project has attracted the interest of Syariah Judiciary Department Malaysia and States Syariah Court to be applied.
Among the courts are Federal Territory Syariah Court,Sabah, Kedah and Perak Syariah Judiciary Department.
• Impacted other states Syariah Court by motivating them to practice innovation culture.
• The Department was invited to conduct E-SIAP workshop for Sabah State Judiciary Department on 28th August 2015.
• JKSNPP has also received the visit from Federal Territory Syariah Court and Kedah Syariah Judiciary Department for a
closer observation on the project implementation.
Question 7
L’initiative doit avoir fait l’objet d’une évaluation formelle, montrant des évidences de son impact sur l’amélioration de la vie des personnes.
a. L’initiative a-t-elle fait l’objet d’une évaluation formelle ?
Oui
Si oui, veuillez décrire comment l’initiative a-t-elle été évaluée (200 mots maximum)
The E-SIAP system developed is an effort by the Penang Syariah Judiciary Department to improve the service delivery process. Altogether, it also provides convenience and satisfaction to the clients and changes the public’s perception towards the Department. With the blessed effort and commitment from all parties, the team has successfully proposed several solutions that eventually solved the problems arose. The proposal is not only suitable to be implemented in Penang but can be extended to all Syariah Courts nationwide. This success has particularly enhanced the image of the Penang Syariah Judicial Department and the entire Public Service generally.
AWARD, REWARD & RECOGNITION
i. Semi Final Award at International Level, Category Of Citizen Focused Innovation, Commonwealth Association for Public
Administration and Management 2015.
ii. Was awarded RM15,000.00 from the Penang State Government as an appreciation for the E-SIAP outstanding achievement in various competitions throughout 2015.
iii. Malaysian Administrative and Management Planning Unit Director General Award (State – Management Category) Public Service Innovation Ceremony 2015.
iv. Gold Award in Annual Productivity and Innovation Conference and Exposition (APIC), National Team Excellence Convention Competition 2015.
v. Prime Minister’s Department, Minister Innovation Award
b. Veuillez décrire le résultat de l'évaluation de l'impact de l'initiative (200 mots maximum)
The E-SIAP system developed is an effort by the Penang Syariah Judiciary Department to improve the service delivery process. Altogether, it also provides convenience and satisfaction to the clients and changes the public’s perception towards the Department. With the blessed effort and commitment from all parties, the team has successfully proposed several solutions that eventually solved the problems arose. The proposal is not only suitable to be implemented in Penang but can be extended to all Syariah Courts nationwide. This success has particularly enhanced the image of the Penang Syariah Judicial Department and the entire Public Service generally.
c. Veuillez décrire les indicateurs utilisés (200 mots maximum)
E-SIAP system is developed to create effective and efficient service management in order to ensure time-saving and faster service delivery that is responsive towards the clients’ needs and wants.
E-SIAP is a comprehensive system which combines the existing system which is developed by JKSM namely E-Syariah, E-Sulh, E-Bicara with the new innovative system that is developed by JKSNPP that is E-Pliding and E-Judgment.
E-Pliding is designed to facilitate clients in preparing the Statement of Claim besides registering via E-Syariah, E-Sulh and E-Bicara which are the existing systems provided by Syariah Judiciary Department Malaysia.
E-Judgment on the other hand completes the innovation co-designed with E-Pliding to accelerate the process of issuing the written judgment and order.
Question 8
L’initiative doit démontrer qu’elle a impliqué divers intervenants, notamment d’institutions, de la société civile ou du secteur privé, lorsque c’était possible.
L’agenda 2030 pour le développement durable met l’accent sur la collaboration, l’engagement, la coordination, le partenariat et l’inclusion. Veuillez décrire comment les parties prenantes ont été impliquées dans la conception, la mise en œuvre et l’évaluation de l’initiative. Veuillez refléter leurs rôles et contributions (300 mots maximum)
The accomplishment of E-SIAP project which has won several awards has appealed Syariah Judiciary Department Malaysia (JKSM) to implement it nationwide. Therefore, the Penang Syariah Judiciary Department (JKSNPP) presented the project in the Heads of Syariah Judge Meeting No. 2 Year 2015 which was held on 15th April 2015 in Port Dickson, Negeri Sembilan.
The indirect impact of presentation outcome are as follows:
• This project has attracted the interest of Syariah Judiciary Department Malaysia and States Syariah Court to be applied.
Among the courts are Federal Territory Syariah Court, Sabah, Kedah and Perak Syariah Judiciary Department.
• Impacted other states Syariah Court by motivating them to practice innovation culture.
• The Department was invited to conduct E-SIAP workshop for Sabah State Judiciary Department on 28th August 2015.
• JKSNPP has also received the visit from Federal Territory Syariah Court and Kedah Syariah Judiciary Department for a
closer observation on the project implementation.
Question 9
Veuillez décrire les leçons clés apprises ainsi que toutes les idées que vous avez quant à l’amélioration de l’initiative (200 mots maximum)
The E-SIAP system developed is an effort by the Penang Syariah Judiciary Department to improve the service delivery process. Altogether, it also provides convenience and satisfaction to the clients and changes the public’s perception towards the Department. With the blessed effort and commitment from all parties, the team has successfully proposed several solutions that eventually solved the problems arose. The proposal is not only suitable to be implemented in Penang but can be extended to all Syariah Courts nationwide. This success has particularly enhanced the image of the Penang Syariah Judicial Department and the entire Public Service generally.